Program Coordinator – Mexico City

Location: Mexico City, Mexico
Reports to: Associate Director
Project/Area: Programs, Migration and Forced Displacement
Position Type: 100% Full-time employee

Organization Overview:

Hispanics in Philanthropy (HIP) is a transnational network of grantmakers committed to strengthening Latino communities across the Americas. HIP connects and convenes funders, nonprofits, researchers, and other leaders to identify emerging needs among Latinos as well as best practices for responsive and effective funding of social change. HIP pioneers new philanthropic models by leading collaborative initiatives and has provided grants and training to help build the capacity of more than 600 organizations and leaders.

Position Summary:

The Program Coordinator plays an integral role in the effective coordination of the Migration and Forced Displacement program managing key operational and administrative functions including corresponding budgets and systems, program support, coordination of local and regional events, and other needs as they emerge. 

This position requires cross-team coordination and systems implementation in the Mexico City and Oakland offices and in support of virtual teams across the U.S. We seek a driven individual who can create effective systems for coordination of program activities; perform important administrative tasks, including logistics and scheduling; and apply sound judgement and problem solving skills to make informed decisions that advance various projects. 

The position is based in HIP’s Mexico City office and will be responsible for supporting the Migration program’s operations and administrative needs, organizational needs, and planning local and regional events. The Program Coordinator will work closely with programs staff as well as Finance, Development, HIPGive, and Membership teams.

Core Responsibilities:

  • Support logistics and activities related to grantees, team travel, and Migration program stakeholders
  • Support program activities and coordinate logistics for meetings and events with grantees in Mexico and Central America
  • Support tracking of program budget and financial processes related to the Migration program
  • Manage the coordination of external agencies from a logistics perspective in order to drive local and regional events
  • Responsible for the search, hire, and payment processing related to program consultants
  • Contribute to internal and external communications related to the Migration Program

Qualifications:

  •  2-3+ years of experience in project management, events coordination, or logistics within a global organization
  • Strong organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • High professional and ethical standards and sound judgement  
  • Ability to manage high pressure situations 
  • Experience managing external agencies
  • Knowledge of  basic financial concepts, logistics, and communications
  • Bachelor’s degree in Business Administration, Industrial Engineering, or socioeconomic fields, or equivalent experience preferred
  • Fluent in Spanish and English
  • Experience in multicultural environments is a plus

Compensation:

Commensurate with experience, with possibility for growth based on performance results.

Physical Demands and Work Environment:

This position requires 5+ hours per day sitting, meeting, computer keying. Most work is completed in an office setting, and ability to travel to meetings, trainings, networking events is required.

How to Apply:

Email the following materials to [email protected] Include your name and the title for this position (“Your name –  Program Coordinator”) in the subject line of your email.

  • Thoughtful cover letter explaining why you’re the right fit for this role and organization, including your available start date
  • Résumé
  • 1 short writing sample that showcases your ability to write clear, concise, and compelling content with a high level of analysis and creativity for different audiences
  • 3 supervisor references available upon request during the application process

Applications will be reviewed on a rolling basis, with applications encouraged by May 15, 2020. Please note that due to a high volume of applicants, HIP will only contact candidates selected for an interview. Incomplete applications will not be considered.

Hispanics in Philanthropy is an Equal Opportunity Employer.